Quality assurance in construction
Data for your quality assurance is in your and your team’s inboxes!
In the construction industry, the risk of legal challenges, such as arbitration cases, is a reality. A strategy for quality assurance and documentation is therefore essential to minimise these risks. By ensuring that documentation is accurate and easily accessible, the company can protect its interests, strengthen relationships with stakeholders, and create a stable business environment. This approach is necessary to navigate successfully through potential legal complications.
"The organisation's inbox is a goldmine of data that, if utilised correctly, can play a central role in the quality assurance of your construction projects."
Get started with digitalising the quality assurance of your construction projects
Digitalising your quality assurance process may already be at the top of your agenda, but working digitally requires data.
But how do you ensure that data collection does not become an administrative burden, which, in the worst-case scenario, could hinder the implementation of digital tools intended to improve the delivery quality of your projects?
Start by digitalising where the data is generated—such as in Outlook.
"No digital solution is better than the data it is provided with."
Examples of valuable data generated through emails across the organisation
Changes in specifications
The client or potential suppliers often tend to change details during a project, such as the choice of materials for a specific task.
Timeline
If you are measured on how well you meet deadlines, you will certainly want to know if a project is at risk of delay.
Feedback from the construction site
Feedback from the construction site is invaluable for assessing collaboration within the project team.
Documentation from suppliers
You typically gather documentation via email to ensure that your suppliers meet the quality requirements for your construction project.
Free Quality Assurance Template for Construction
Use the template as a source of inspiration for implementing operational measures that strengthen your documentation strategy.
Why you should invest in digitalising quality assurance
By implementing a digital approach to quality assurance, your organisation can expect several positive impacts on your projects.
Here are some of the key benefits:
Improved documentation quality:
By following structured documentation processes, all relevant documents are ensured to be accurate, complete, and up-to-date. This minimises the risk of errors and misunderstandings, reducing the costs associated with corrections.
Enhanced customer and stakeholder satisfaction:
Clear and transparent quality assurance in construction increases clients' and other stakeholders’ confidence in the company’s ability to deliver quality work and handle information responsibly.
Strengthened collaboration and communication:
With clear guidelines for documentation and communication, all project members remain aligned, enhancing teamwork and efficiency within the team.
Increased efficiency:
Well-organised quality assurance in construction reduces the time spent searching for and retrieving information, optimising workflows and saving time. This enables team members to focus more on value-adding activities.
Better risk management:
Systematic documentation and regular audits as part of the quality plan help identify and mitigate risks early in the project phase, reducing potential surprises and associated costs.
Enhanced compliance:
By complying with ISO standards and other relevant regulations, the quality plan helps avoid legal and regulatory issues, which is critical for project success and the company’s reputation.
Development of a quality culture and innovation drive:
The quality plan includes feedback mechanisms and review management, ensuring ongoing evaluation and optimisation of processes. This fosters a culture that prioritises quality and innovation.
MARS helps you achieve quality assurance in construction
With MARS installed in Outlook, you and your team have the optimal tool for gathering and organising the documentation you need for quality assurance.
Are you archiving enough mails?
To succeed in using mails as part of the data foundation for quality assurance in construction, you need the entire organisation to archive mails.
Ensure everyone sees the value of archived mails without compromising on extra administrative work.
MARS can, of course, help you and your team with this.
Download MARS for your Outlook today
The first 14 days are free – enjoy!