Construction planning
Use mail communication as a data source for construction planning
Construction project planning involves collecting documentation from numerous data sources, with much of this documentation arriving via mail. It is essential that you and your team can manage, organise and structure these mails to minimise typical pitfalls and achieve a solid start to your construction project.
Gathering documentation for construction planning is a collaborative effort.
You are rarely solely responsible for gathering the documentation that forms the foundation of the entire construction project.
The entire planning team contributes various documents, and without a standardised approach to organising them, it can become challenging to locate and use the necessary documentation when it really matters during the execution phase.
This is where managing mail communication comes into play.
Examples of documentation in your inbox for construction planning
Technical specifications
Access details and process descriptions for how the collaboration on the architectural drawings should function.
Regulatory approvals
Important approvals that ensure the project’s compliance with local building regulations.
Deadlines and budgets
Critical financial documents or approvals that must be complied with.
Correspondence with stakeholders
Communication that may contain crucial changes or requirements.
Three useful tips for those looking to use mail data for construction planning
To make operational use of mail data in your construction planning, it is essential to implement a unified process for managing mails.
1. Specify how mails should be organised, for example, by project name, company, and contact person.
2. Next, ensure that archived mails are shared and easily accessible.
3. Ensure traceability and transparency in the project’s history, both for yourself, project participants, and upper management.
MARS can, of course, digitise this for you.
MARS for construction planning
MARS structures, organises, and visualises the entire organisation’s archived mails directly in Outlook. This means that you and your team always have valuable knowledge at your fingertips.
Which MARS features provide value for you?
Construction planning is a vital, yet challenging, part of the building process.
With MARS, you gain a reliable and intuitive partner, designed to organise and structure the important information that you and your team receive in your inbox.
Let MARS support your planning process, bringing order and clarity to your construction projects.
